Ocelot-Social/webapp/locales/html/en/data-privacy.html

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<div class="info-page">
  <!-- <h2>
    Data Privacy
  </h2> -->
  <h3>
    1. Controller
  </h3>
  <p>
    The controller responsible for data processing under the GDPR is:
  </p>
  <p>
    <b>Redcap B.V.</b><br />
    on behalf of Stichting Rudulin<br />
    Amsterdam, Netherlands<br />
    Contact: <a href="mailto:support@reformer.network">support@reformer.network</a>
  </p>
  <h3>
    2. Principle
  </h3>
  <p>
    The protection of your personal data is a central concern for us.
    <b>Reformer.network</b> processes data solely for specific purposes and in compliance with the GDPR.
  </p>
  <h3>
    3. Types of Data Processed
  </h3>
  <h4>
    3.1. Identity Data
  </h4>
  <ul>
    <li>
      First and last name (mandatory)
    </li>
    <li>
      Email address (mandatory)
    </li>
    <li>
      Place of residence (for group networking)
    </li>
    <li>
      Date of birth (for age verification)
    </li>
    <li>
      Phone number (optional)
    </li>
    <li>
      Profile picture, status data (optional)
    </li>
    <li>
      Badges (product affiliations within the network)
    </li>
  </ul>
  <h4>
    3.2. Usage Data
  </h4>
  <ul>
    <li>
      Posts, comments, group activities
    </li>
    <li>
      Likes, time spent, search queries
    </li>
    <li>
      Login times and frequency of use
    </li>
  </ul>
  <h4>
    3.3. Location Data
  </h4>
  <p>
    (only with active consent)
  </p>
  <ul>
    <li>
      GPS data
    </li>
    <li>
      Wi-Fi/mobile-based location data
    </li>
  </ul>
  <h4>
    3.4. Device-Specific Data
  </h4>
  <ul>
    <li>
      IP address
    </li>
    <li>
      Browser type, device type, operating system
    </li>
    <li>
      Cookies for system functionality (no ad tracking)
    </li>
  </ul>
  <h4>
    3.5. Payment Data
  </h4>
  <p>
    Only when using paid services:
  </p>
  <ul>
    <li>
      Payment method, billing address, booking history
    </li>
  </ul>
  <h4>
    3.6. Audio/Video Connections (optional)
  </h4>
  <ul>
    <li>
      Content from voice or video chats
    </li>
    <li>
      No automatic storage without consent
    </li>
  </ul>
  <h4>
    3.7. Third-Party Data
  </h4>
  <p>
    Only when actively linked to external services (e.g., payment processing)
  </p>
  <h3>
    4. Purposes of Processing
  </h3>
  <ul>
    <li>
      Provision, maintenance, and improvement of the platform
    </li>
    <li>
      Member management and group communication
    </li>
    <li>
      Security and abuse detection
    </li>
    <li>
      Billing and funding processes
    </li>
    <li>
      Responding to support requests and system notifications
    </li>
  </ul>
  <h4>
    4.1 System Messages and Internal Communication
  </h4>
  <p>
    As part of membership, users occasionally receive internal notifications about important changes, new groups,
    system features, moderation notes, or network initiatives.
  </p>
  <p>
    These notifications are delivered via:
  </p>
  <ul>
    <li>
      <b>Internal notifications</b> on the platform (e.g., bell icon or direct message)
    </li>
    <li>
      <b>Home page / dashboard alerts</b>, such as info banners or notification boxes
    </li>
    <li>
      <b>Email</b>, e.g., for security-related updates or system changes
    </li>
  </ul>
  <p>
    This communication is part of platform use and serves exclusively for internal information within the closed network.
  </p>
  <p>
    It is <b>not considered advertising</b>.
    Full deactivation is not possible, as these messages are essential to the club’s security, functionality, and organization.
  </p>
  <h3>
    5. Disclosure to Third Parties
  </h3>
  <p>
    Data is only disclosed:
  </p>
  <ul>
    <li>
      to internal technical service providers (e.g., hosting, payment providers)
    </li>
    <li>
      when legally required (e.g., law enforcement)
    </li>
    <li>
      with the user's explicit consent (e.g., group leadership)
    </li>
  </ul>
  <p>
    <b>No disclosure for advertising purposes. No sharing with social media corporations.</b>
  </p>
  <h3>
    6. Server Location and Hosting
  </h3>
  <ul>
    <li>
      <b>Reformer.network</b> is hosted on servers located within the European Union.
    </li>
    <li>
      Our hosting providers are GDPR-compliant and process data solely under instruction of the platform operator.
    </li>
    <li>
      No processing takes place outside the EU.
    </li>
  </ul>
  <h3>
    7. Data Retention and Deletion
  </h3>
  <ul>
    <li>
      Data is stored only as long as required for the stated purposes.
    </li>
    <li>
      When a user account is deleted, all personal data is fully erased, unless legal retention obligations apply.
    </li>
  </ul>
  <h3>
    8. User Rights
  </h3>
  <p>
    You have the right to:
  </p>
  <ul>
    <li>
      Access your stored data
    </li>
    <li>
      Correct inaccurate data
    </li>
    <li>
      Delete your data ("right to be forgotten")
    </li>
    <li>
      Restrict processing
    </li>
    <li>
      Data portability (export)
    </li>
    <li>
      Object to certain processing activities
    </li>
  </ul>
  <p>
    Please contact the support section within the platform for assistance.
  </p>
  <h4>
    8.1. Personal Identification Data
  </h4>
  <p>
    <b>Verification for joining the network</b>
  </p>
  <p>
    To verify the identity of new members, we additionally collect:
  </p>
  <ul>
    <li>
      A photo of a valid ID document (e.g., ID card, passport, driver’s license)
    </li>
    <li>
      A current live photo of the inviting person (for biometric comparison)
    </li>
    <li>
      Date and time of the verification request
    </li>
    <li>
      If applicable, a comment or note about the invitation (e.g., group or recommendation)
    </li>
  </ul>
  <p>
    This data is used exclusively for one-time identity verification.<br />
    It will not be published, is not stored permanently, and will be deleted within 30 days after successful approval,
    unless legal obligations require otherwise.
  </p>
  <p>
    <b>🛡️ Security and Rights</b>
  </p>
  <ul>
    <li>
      The data will not be shared with third parties.
    </li>
    <li>
      Users have the right to access, correct, and delete this verification data.
    </li>
    <li>
      In case of suspected abuse, manual review by authorized platform operators will be conducted.
    </li>
  </ul>
  <h3>
    9. Changes to this Data Privacy
  </h3>
  <p>
    This privacy policy may be updated to comply with legal requirements or changes in the platform structure.
    The current version is always available at <a href="/data-privacy">Data Privacy</a>.
  </p>
  <p>
    For more information, see our <a href="/terms-and-conditions">Terms and Conditions</a>,
    the <a href="/code-of-conduct">Code of Conduct</a>, and the Funding Guidelines.
  </p>

  <p class="version">
    <b>Effective as of:</b> 06.04.2025
  </p>
</div>

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